10 steps for using HyFlex@isae-supaero.
Step 1
The classroom is equipped with a video projector for displaying various sources, such as video from the camera, the graphic tablet or your PC. It is also used for visual feedback for the HyFlex system. You must therefore switch it on with the system used in the room (e.g. a wall switch for classrooms, a touch screen for amphitheaters).
Step 2
If you want to use your laptop to show a presentation or to demonstrate how a software system works, connect it using the HDMI cable. You may need an HDMI adapter if you have an Apple computer or a PC with a DisplayPort digital connector. Your computer should recognize the new screen automatically.
Furthermore, if you are transmitting sound (or a video with sound), don’t forget to choose HDMI for output: the classroom’s loudspeakers will be used.
Step 3
Launch the system, choosing one of the modes available: LIVEREC for live transmission and recording, LIVE or REC for live transmission or recording only, respectively. Choose PROJ mode to use the video projector only (without live transmission or recording).
For the first 4 modes, when capture begins, the system lights up and a new menu is displayed: this lets you test the various video scenes possible, i.e. the different arrangements possible for displaying the PC’s peripheral devices (your laptop connected by HDMI), CAMera (the camera in the classroom) and BOARD, the graphic tablet used for handwritten text.
The last mode is CONNECT: this is used to show a LIVE broadcast launched from a remote room in your classroom. For this, the conference has to be started in the transmitting room, and you must indicate the building and the room number in the CONNECT menu.
Step 4
You are now ready to begin course capture (i.e., depending on the mode, you start recording, start the web conference, or both – for the other 2 modes, there is nothing more for you to do). Just press the green PLAY key, which then changes into a red STOP key. Everything transmitted with the video projector is then transmitted remotely and/or recorded.
Step 5
You can now teach your class as you would normally do. Don’t forget to address the remote learners from time to time by looking into the camera for a few seconds. Don’t forget to change the scene depending on your pedagogical needs: PC and CAMera, BOARD and CAMera, or BOARD, PC and CAMera. You can also use the CAM button to appear in close-up when you are speaking without any particular support.
If a student in attendance asks a question, don’t forget to reformulate it so that everyone can hear it!
Step 6
You may need to have periods of interaction with all your students: those present in the classroom and those watching directly via the web conference. In this case, the TOGETHER function lets you display all the remote learners on the screen in the classroom. This is the time to have students ask questions and to discuss.
You can turn the camera toward the students in attendance so that everybody can see and hear each other. It is usually preferable to reformulate the questions asked by the students for better understanding.
You can also use applications such as IQuiz, SpeakUp, Framemo or Framapad, respectively, to ask open-ended/closed ended questions, let students ask questions, collaborate on post-its or edit a document with several contributors.
Please delete your work from these digital interactions so that the next instructor can start their course with a clean slate. You can save them on your own computer before deleting them.
Step 7
When you want to take a break during your course session, press the PAUSE key which displays a stand-by screen for your remote students and stops recording to make a pre-pause file. When you are ready to start back up, the RESUME button relaunches a new after-pause recording.
Step 8
You may want to tell something to the students in attendance or give them confidential figures that you cannot transmit over the network. For this, use the SECRET key to momentarily block the audiovisual transmission and recording. At this point a stand-by screen is displayed and/or recorded. Just press the key again to return to normal capture.
Step 9
Ending your class is just as easy – just press STOP! The system cuts off all the services and equipment and will produce and soon publish the video recording for the students concerned. Don't forget it !
Step 10
If you have a problem, there is a HyFlex student console operator in your classroom. They can help you use the equipment, especially during the first sessions. They will also know the procedure for calling the service center (IT DESK) in charge of operational support to find a solution.
Don’t forget the frequently asked questions, regularly updated with the most common questions.
HyFlex@isae-supaero, a Flexible, Hybrid approach to courses.
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